‘Tis the season of preparation! As Christmas approaches, festivities abound with parties, cards, and presents. However, for business owners, it’s also crucial to take measures to ensure the security of your company during this period. Don’t let energy consumption or security become neglected as the pace slows down. Follow our expert tips to ensure that your festive cheer is accompanied by knowledge and expertise this year!

Turning on “out of office”

Ensure that everyone is aware of your absence during the Christmas break! Set up an out-of-office message to inform customers and colleagues of when they can anticipate a response and who to contact for urgent matters in your absence. Take this opportunity to enjoy a relaxing and worry-free festive period without the burden of unanswered emails. And remember, don’t forget to disable the out-of-office message once you’re back at work. This will prevent any confusion or delays in communication upon your return.

How to turn on “out of office” on Outlook

  1. Select File > Automatic replies
  2. Select Send automatic replies
  3. If you don’t want the messages to go out right away, select Only send during this time range.
  4. Choose the dates and times you’d like to set your automatic reply for.
  5. Type in a message. You can format the text using the tool bar, or cut and paste text you’ve formatted, including hyperlinked text.
  6. Select Ok

Switching off any non-essential equipment 

Before everyone heads home, it’s a good practice to take a brief walk around the office to identify and switch off any appliances or equipment that are no longer required. This may include printers, water coolers, kitchen appliances, and other energy-consuming devices. By doing so, not only are you conserving energy and reducing utility costs, but you are also contributing to a more sustainable and environmentally-friendly workplace. Additionally, this simple act promotes awareness and encourages a culture of responsibility among employees, fostering a sense of collective effort in minimizing our carbon footprint. So, make it a habit to be mindful of your surroundings and take that extra step towards creating a greener and more efficient workspace.

Turning off your Adwords

Maximize your holiday budget this season! To optimise spending and make the most out of your allocated funds, it is advisable to consider pausing advertising during Christmas week. This strategic move is driven by the fact that many online shoppers have already completed their gift purchases, resulting in a potentially lower return on investment. By temporarily turning off AdWords during this period, you can prevent your advertising budget from being unnecessarily depleted. This will allow you to reallocate your resources effectively and ensure that your advertising efforts yield the best possible results.

Unplugging chargers that aren’t in use

Save money and energy for your company by unplugging laptops during the Christmas shutdown. Just imagine the savings! On average, a laptop left charging for 24 hours costs £1.68. This means that by keeping their chargers disconnected when not in use, 20 employees could reduce electricity overheads by about £300. It’s a simple yet effective way to ease the burden while shutting down operations. So why not give it a try and unplug those chargers? Remember, every little bit counts when it comes to saving energy and reducing costs.

Ensuring door locks are in working order

It’s easy for the small things to slip our minds during the holiday season. However, it’s essential to ensure that all doors and windows are securely locked before leaving for Christmas break. This is especially crucial if your company houses sensitive data or valuable

Record a new voicemail

Time to update your voicemail! Let everyone know that you are taking a break and when they can expect to hear from you again, as well as any emergency contact information. You can enjoy a worry-free Christmas knowing that your customers are covered!

If any of our products could be of assistance to you, do not hesitate to contact us today ready for the new year!

T: 01925 818448

E: marketing@simplymailsolutions.com

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